You can create faxable or printable prescription forms for single prescriptions, all prescriptions in a SOAP/encounter note, or for multiple prescriptions that may appear in more than one encounter note.


For single prescriptions

  • Option 1. Expand the Medications block of an open SOAP/Encounter note. Hover over the prescription entry, right-click the prescription and select "Create Faxable Form" from the drop down menu that appears  -OR-  check the prescription in the list and choose "Create Faxable Form" from the Manage Checked drop down menu at the top of the block.
  • Option 2. Go to the Medications block in the patient's chart. Hover over the prescription entry, right-click the prescription and select "Create Faxable Form" from the drop down menu that appears  -OR-  check the prescription in the list and choose "Create Faxable Form" from the Manage Checked drop down menu at the top of the block.


For all prescriptions in a SOAP/Encounter note

In the SOAP/Encounter note, hover the mouse cursor over the Plan (Rx/Orders/Vaccines) box and select "Fax Rxs" from the menu that appears.


For multiple prescriptions

  • Option 1. In the patient's chart, check the box to the left of each prescription in the Medications (Rxs) block. Click on the Manage Checked drop down menu in the upper right corner of the block and select "Create Faxable Form".
  • Option 2. In an open SOAP/Encounter note, expand the Rx History pop-out. Check the box to the left of each prescription, click the Manage Checked drop down menu in the upper right corner of the block and select "Create Faxable Form".


Editing the Form:

Any of the above methods will generate a faxable form in the system. Every part of the form, except for the page header, can be edited by clicking on the text. Clicking on the text brings up a simple text editor, where you can make changes then select "Apply" or "Cancel" to accept or delete your changes.


If your state requires you to manually sign the form, press the "Clear Signatures" button at the top of the page, print the form, and sign manually.


Our default is to list multiple prescriptions on a single page. If you would like to change this to one per page, please let us know and we will change your build to generate one page per prescription by default.


Choosing a Pharmacy:

At the top of the faxable form, a drop down menu labelled "Fax will be sent to" is populated with the patient's preferred pharmacies.  Choose the pharmacy they would like and press the "Fax Form" button at the top of the page.


If the pharmacy you're looking for isn't one of the patient's preferred pharmacies, select the "Search for Additional Pharmacies" option in the drop down menu. Search for the pharmacy in the smart search bar that appears, which will search all of the pharmacies loaded into your build. Select the pharmacy and press the "Fax Form" button at the top of the page.


If the pharmacy you are looking for isn't included in your overall pharmacy list, you can add it to your pharmacy list and then select it from the smart search bar, or select "Other: Type in Fax Number" and manually add the fax number to the form. Once the number is entered, press the "Fax Form" button at the top of the page.


Lastly, you can select "None: Patient Will Choose" from the drop down menu. This will not send the form as a fax. Instead, press the "Print Form" button at the top of the page and give to the patient to take to their pharmacy of choice.


A Note on Access:

By default, MD HQ will only let users with a DEA or NPI number prescribe. If a user with a DEA or NPI number creates the order for a prescription (e.g. via an encounter note), an admin user without a DEA/NPI number will be able to generate and fax the form. However, if an admin creates the prescription (e.g. under orders from a doctor) they will not be able to fax the form as well. To bypass this for practices who need this functionality, contact us to set up an alternate option where admin users are given permissions to send the fax and prompted to list who the prescribing authority is.